We have a big site at work but after the company expanded we were running very short on office space. Most of our accounts team was in a demountable office and they were really hot in summer and cold in winter. It was so much better for the whole team once we got the new office block built on site. This blog talks about the process of building a new office block, including the design and construction of a block for your team. I hope it will be useful for anyone looking to build a new office block on their site.
If you operate a commercial property management company, you have a great deal of responsibility. You need to ensure that each of the properties in your care is not only well looked after, but also that it is as secure as it possibly can be. There are many potential risks in this area, as so many people may have access to each property on an ongoing basis. How can you control this seemingly uncontrollable problem?
What's the Risk?
It's in the very nature of rental homes and apartments that turnover can be quite high. Tenants can come and go, and some may only last six months (or even less). It's not always the case that these tenants have the best interests of the property at heart. Many do, but some don't, and when your property is a fully furnished unit, significant security risks are evident.
Sometimes, a tenant will choose to duplicate the key to their apartment without necessarily seeking permission from a property management company to do so.
What's the Solution?
The solution here is to get keys to each apartment as a part of a high security lock and registered key system. Registered keys can be used for a variety of different lock types and cannot be duplicated without specific permissions being granted.
How Registered Keys Work
A registered key system is typically patented for two decades, enabling restriction of access for that time. If somebody tries to present a key for duplication, the vendor has to reject it, without one of the signatories providing a specific order. This allows you, as the managing agent, to control how many keys are produced for the property in question.
For example, you can issue two keys to a tenant when they check in and require them to sign for their receipt. They must give you back those two keys when they check out, or typically you would expect them to pay a not-inconsiderable fine. You will know that there is no chance of them having duplicated that key without your knowledge and, as such, will have full control. You won't have to go to the expense of changing the locks in between tenancies, as a consequence.
Under this system, it's also possible to have "suited" keys created. These can be used to open a group of doors that are related, such as a gym or a rubbish depository. It is also possible to create a master key that owners or agents can use to get into all locations using one single key.
Should You Start from Scratch?
If you haven't updated your security plan for your portfolio of properties, you should consider changing the locks in all of them and upgrading to a restricted key system. This may be a little effort and cost at the outset, but it means that you will have total control over security and peace of mind. You may also be able to talk with your insurance company about a liability discount, as a consequence.
To begin with, talk to a commercial locksmith business, such as Rivercity Locksmiths Pty Ltd, so that they can come up with a plan that is specific to your needs.